top of page
CORNWALL SHOP SMALL COVER (Presentation) (2).png

The Festival Tour

TRADE WITH US

So you're interested in joining us as a trader at our Summer of Local Love Festival Tour?  That's wonderful.

 

Read on for all the 'need to know' trader info, terms (that you agree to on application) and for the application links.

ART, CARDS, GIFTS, CERAMICS, HOMEWARES, CLOTHES, JEWELLERY, CANDLES, FLOWERS, PLANTS, FOOD, DRINK & VINTAGE

What to expect...

Cornwall Shop Small will be popping up at some of Cornwall's biggest, best and most loved festivals across Summer 2025 as we collaborate with festival organisers to bring the local love to the festival scene.

 

Our Cornwall Shop Small Festival Market Marquees will host a changing array of shop small traders specially curated for each event alongside some special festival content, creative workshops, demos and pop ups. 

​

Read on for the Tour line up and to find out what we're looking and what we offer by event...

GREAT ESTATE 24 TENT.jpg

2025 DATES & LOCATIONS

The Festival Tour

Here's where you'll find us on our 2025 Summer of Local Love Festival Tour - more dates TBA!​

Great Estate Festival.jpg
Great Estate Festival
  • We're back for our 6th year at Great Estate, the most rambunctious garden fete of the year!

  • Taking place Friday May 30th - Sunday June 1st.

  • Hosted in the beautiful grounds of Scorrier House, Redruth, TR16.

  • Multiple venue festival bursting at the seams with a fabulous variety of live music, acts, quality entertainment, creative workshops and exuberant happenings. Find out at the official festival site HERE.

  • Licensed capacity of 12,000.

  • The Cornwall Shop Small Market at Great Estate will be held in a marquee in the main arena.

  • Featuring a hand picked selection of the most wonderful Cornish creators & curators of vintage & handmade fashion & accessories, contemporary craft & design, sustainable lifestyle inspiration and vintage & salvage finds.

Great Estate Logistics & Charges:

  • What we're looking for:

    • For Great Estate Festival we're looking for creators & curators of vintage & handmade fashion & accessories, contemporary craft & design, sustainable lifestyle inspiration and vintage & salvage finds. Think Festival Fun!

    • Please head HERE to find out more what we look for in all of our traders as this, alongside the remit above, forms the selection criteria.

    • Please note that we can't welcome applications from food & drink traders for on site consumption at this Festival. Applications from food & drink traders for off site consumption are welcome excluding any applications from alcohol or alcohol based products

    • Successful applicants will also have the opportunity to propose a workshop to be hosted in the marquee, a commission on workshop bookings will apply.

  • Cornwall Shop Small Market open hours:

    • Friday 30th May, midday - 8pm

    • Saturday 31st May, 10am - 8pm

    • Sunday 1st June, 10am - 6pm

  • Set Up:

    • Vehicle access set up is on Thursday the 29th May between 2-4pm and vehicle access take down is on Monday the 2nd June between 8-10am. During these times trader vehicles will be able to pull up near to the Market marquee for unloading / loading.

    • Foot access for set up and take down is additionally available on Friday the 30th May between 10-11.30am and Sunday the 1st June between 6-7pm. It is usually around 250-300 metres from trader parking to the Market marquee and involves a significant hill so a sack trolley / wheelbarrow will be useful if you intend to unload / load on foot.

  • All Stands include:

    • 2 x weekend trader passes. Trader wristbands can be switched between staff members (following correct procedure) at trader accreditation during the festival weekend if staff changeover happens (see below for additional pass info).

    • 2 x car park passes.

    • Access to camping (in trader or main camping) per trading space including the option to camp in a live in vehicle. Camping only in designated areas.

    • Your stand space within the decorated and ambient festoon lit marquee - various options available.

    • A circa 180cm x 60cm table (optional).

    • Access to trader WIFI (provided by Cornwall Shop Small via Starlink) for up to 3 devices for payment processing and messaging. 

    • Access to a personal or payment device charge point.

    • A warm welcome and supportive environment.

  • Additional Options include:​​​

    • Option for on stand electricity at £100 +VAT for 1 x 16 amp supply (Festival direct charge)

    • Additional weekend trader passes can be purchased at a discounted rate, at the discretion of the festival organisers, for £65 an adult, £15 a youth (13-17 years), £10 a child (5-12 years) and infants 4 and under are FREE (must still be requested and approved).

    • Successful applicants will be given the opportunity to request these additions.

  • Stand Options and Prices (prices have increased by £10 - £20 for 2025 but now include table, previously £10 and WIFI, previously £15 meaning that in comparable terms stand prices have decreased year on year):

    • Standard Low, £300 - this is a back to back area in the centre of the marquee with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.25 metre display height (from floor).

    • Standard High, £350 - this is an area around the edge of the marquee backing onto a marquee wall with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 2 metre display height (from floor).

    • Corner High Back, £375 - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x circa 2 metre display height (from floor). Please note that this is an L shaped configuration at the back corner of the marquee.

    • Corner High Front, £405 - - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x circa 2 metre display height (from floor). Please note that this is an L shaped configuration at the front corner of the marquee and allows you to stock outside (circa additional 3 m2 outdoor footprint) where weather allows.

  • Please note that all stand set ups (and yourself) must be within the confines of your stand space and that you must layout your stand to allow access for you / any stand help from the front.

  • Please note that the marquee lay-out allows for the majority of the marquee frontage to be open (weather permitting) to allow good sightlines throughout. 

  • Please note that by submitting an application your agreeing to our full FESTIVAL TRADER TERMS. Please note that this includes a requirement for Public Liability insurance at no less than £2 million for all traders, £3 million for traders of consumables and £5 million for traders who cook or heat food on their stand.​​

paradhis festival.jpg
Paradhis
  • After a wonderful opening last year we're returning to this inspiring wellbeing, music and lifestyle festival set in natural parkland.

  • Taking place Friday July 4th - Sunday July 6th.

  • Hosted in the beautiful grounds of Boconnoc House, Lostwithiel PL22.

  • Step into Paradhis [para-dees], Cornish for paradise — Cornwall's sanctuary where melody intertwines with mindfulness at this music and well-being event. Find out more at the official festival site HERE.

  • Licensed capacity of 3,500 but 2024 was not at full capacity.

  • Cornwall Shop Small will host the Emporium of Happy in a marquee as part of the Festival programme.

  • Featuring a hand picked selection of the most wonderful Cornish creators & curators of vintage & handmade fashion & accessories, nature inspired crafts, joyful design and sustainable lifestyle & wellbeing inspiration alongside hosting our own mindfully creative workshop programme.

Paradhis Logistics & Charges:

  • What we're looking for:

    • For Paradhis Festival we're looking for creators & curators of vintage & handmade fashion & accessories, nature inspired crafts, joyful design and sustainable lifestyle & wellbeing inspiration. Think creative makes full of heart and upcycled treasures that are kind to our planet.

    • Please head HERE to find out more what we look for in all of our traders as this, alongside the remit above, forms the selection criteria.

    • Please note that we can't welcome applications from food & drink traders for on site consumption at this Festival. Applications from food & drink traders for off site consumption are welcome excluding any applications from alcohol or alcohol based products

    • Successful applicants will also have the opportunity to propose a workshop to be hosted in the marquee, a commission on workshop bookings will apply.

  • Emporium of Happy open hours:

    • Friday 4th July, midday - 7pm

    • Saturday 5th July, 10am - 7pm

    • Sunday 6th July, 10am - 5pm

  • Set Up:

    • Vehicle access set up is on Thursday the 3rd July between 2-4pm and vehicle access take down is on Monday the 7th July between 8-10am. During these times trader vehicles will be able to pull up near to the Market marquee for unloading / loading.

    • Foot access for set up and take down is additionally available on Friday the 4th July between 10-11.30am and Sunday the 6th July between 6-7pm. The distance to trader parking to the Market marquee is tbc but a sack trolley / wheelbarrow will be useful if you intend to unload / load on foot.

  • All Stands include:

    • 2 x weekend trader passes. Trader wristbands can be switched between staff members (following correct procedure) at trader accreditation during the festival weekend if staff changeover happens (see below for additional pass info).

    • 2 x car park passes.

    • Access to camping (in trader or main camping) per trading space including the option to camp in a live in vehicle. Camping only in designated areas.

    • Your stand space within the decorated and ambient festoon lit marquee - various options available.

    • A circa 180cm x 60cm table (optional).

    • Access to trader WIFI (provided by Cornwall Shop Small via Starlink) for up to 3 devices for payment processing and messaging. 

    • Access to a personal or payment device charge point.

    • A warm welcome and supportive environment.

  • Additional Options include:​​​

    • Option for on stand electricity at £100 +VAT for 1 x 16 amp supply (Festival direct charge)

    • Additional weekend trader passes can be purchased at a discounted rate, at the discretion of the festival organisers, for £65 an adult, £15 a youth (13-17 years), £10 a child (5-12 years) and infants 4 and under are FREE (must still be requested and approved).

    • Successful applicants will be given the opportunity to request these additions.

  • Stand Options and Prices (prices have decreased from 2024 and now include table, previously £10 and WIFI, previously £15 meaning that in comparable terms stand prices have further decreased year on year - this is driven by a reduction of marquee costs):

    • Standard Low, £205 - this is a back to back area in the centre of the marquee with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.25 metre display height (from floor).

    • Standard High, £255 - this is an area around the edge of the marquee backing onto a marquee wall with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 2 metre display height (from floor).

    • Corner High Back, £275 - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x circa 2 metre display height (from floor). Please note that this is an L shaped configuration at the back corner of the marquee.

    • Corner High Front, £305 - - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x circa 2 metre display height (from floor). Please note that this is an L shaped configuration at the front corner of the marquee and allows you to stock outside (circa additional 3 m2 outdoor footprint) where weather allows.

  • Please note that all stand set ups (and yourself) must be within the confines of your stand space and that you must layout your stand to allow access for you / any stand help from the front.

  • Please note that the marquee lay-out allows for the majority of the marquee frontage to be open (weather permitting) to allow good sightlines throughout. 

  • Please note that by submitting an application your agreeing to our full FESTIVAL TRADER TERMS. Please note that this includes a requirement for Public Liability insurance at no less than £2 million for all traders, £3 million for traders of consumables and £5 million for traders who cook or heat food on their stand.​​​

ROCK OYSTER.jpg
Rock Oyster
  • We're back for our third pop up at the voyage of culinary discover and musical mischief that is Rock Oyster!

  • Taking place Friday July 25th - Sunday July 27th.

  • Hosted in the beautiful grounds of Dinham House on the banks of the Camel Estuary, Wadebridge PL27.

  • A family friendly line-up of incredible music and mouth-watering food from Michelin-starred chefs to creative food experiences, adventure and wellbeing programme and family entertainment. Find out more at the official festival site HERE.

  • Licensed capacity of 10,000.

  • Cornwall Shop Small will host Basar Bazaar in a marquee as part of the Festival programme.

  • Featuring a hand picked selection of the most wonderful Cornish creators & curators of vintage & handmade fashion & accessories, contemporary art, craft & design, sustainable lifestyle & wellbeing inspiration, unique homewares & kitchenalia and artisan foodie goods (off site consumption).

Rock Oyster Logistics & Charges:

  • What we're looking for:

    • For Rock Oyster we're looking for creators & curators of vintage & handmade fashion & accessories, contemporary art, craft & design, sustainable lifestyle & wellbeing inspiration, unique homewares & kitchenalia and artisan foodie goods (off site consumption). Think high quality local lovely that embraces the RO ethos.

    • Please head HERE to find out more what we look for in all of our traders as this, alongside the remit above, forms the selection criteria.

    • Please note that we can't welcome applications from food & drink traders for on site consumption at this Festival. Applications from food & drink traders for off site consumption are welcome excluding any applications from alcohol or alcohol based products

  • Basar Bazaar open hours:

    • Friday 25th July, 10am - 8pm

    • Saturday 26th July, 10am - 8pm

    • Sunday 27th July, 10am - 6pm

  • Set Up:

    • Vehicle access set up is on Thursday the 24th July between 2-4pm and vehicle access take down is on Monday the 28th July between 8-10am. During these times trader vehicles will be able to pull up near to the Market marquee for unloading / loading.

    • Foot access for set up and take down is additionally available on Friday the 25th July between 9-9.30am and Sunday the 27th July between 6-7pm. The distance to trader parking to the Market marquee is tbc but a sack trolley / wheelbarrow will be useful if you intend to unload / load on foot.

  • All Stands include:

    • 2 x weekend trader passes. Trader wristbands can be switched between staff members (following correct procedure) at trader accreditation during the festival weekend if staff changeover happens (see below for additional pass info).

    • 1 x car park pass.

    • Access to tent only camping in designated areas (no live in vehicle provision guaranteed, see below).

    • Your stand space within the decorated and ambient festoon lit marquee - various options available.

    • A circa 180cm x 60cm table (optional).

    • Access to trader WIFI (provided by Rock Oyster supplier) for up to 3 devices for payment processing and messaging. 

    • Access to a personal or payment device charge point.

    • A warm welcome and supportive environment.

  • Additional Options include:​​​

    • Option for on stand electricity at £150 +VAT for 1 x 13 amp supply (Festival direct charge)

    • Additional weekend trader passes can be purchased at a discounted rate, at the discretion of the festival organisers, for £100 an adult, £50 a youth (13-17 years), £25 a child (5-12 years) and infants 4 and under are FREE.

    • Option to request additional car park passes - FREE of charge at the discretion of the festival organisers.

    • Option to request a live in vehicle pass - please note that these are very limited and cannot be guaranteed.

    • Successful applicants will be given the opportunity to request these additions.

  • Stand Options and Prices (prices have increased by £20 for 2025 but now include table, previously £10 and WIFI, previously £20 meaning that in comparable terms stand prices have decreased year on year):

    • Standard Low, £345 - this is a back to back area in the centre of the marquee with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.25 metre display height (from floor).

    • Standard High, £405 - this is an area around the edge of the marquee backing onto a marquee wall with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 2 metre display height (from floor).

  • Please note that all stand set ups (and yourself) must be within the confines of your stand space and that you must layout your stand to allow access for you / any stand help from the front.

  • Please note that by submitting an application your agreeing to our full FESTIVAL TRADER TERMS. Please note that this includes a requirement for Public Liability insurance at no less than £2 million for all traders, £3 million for traders of consumables and £5 million for traders who cook or heat food on their stand.​​

LITTLE ORCHARD FESTIVAL.jpeg
Little Orchard
  • Join us as we round off our Summer of Local Love at the charming Cornish party celebrating the end of the season with a whole lot of fun that is Little Orchard Cider and Music Festival. 

  • Taking place Friday September 12th - Sunday  September 14th

  • Hosted in the fields of Healey's Cyder Farm, Penhallow, TR4.

  • Featuring some big live bands, orchard silent disco, BBC Introducing stage, and a huge range of delicious ciders from across the UK plus lots, lots more. Find out more at the official festival site HERE.

  • Usually hitting it's sell out capacity of 5k.

  • The Cornwall Shop Small Market at Little Orchard will be held in a marquee in the main stage arena.

  • Featuring a hand picked selection of the most wonderful Cornish creators & curators of vintage & handmade fashion & accessories, contemporary & traditional arts, craft & design, local lifestyle inspiration and quirky vintage & salvage finds.

Little Orchard Logistics & Charges:

  • What we're looking for:

    • For Little Orchard we're looking for creators & curators creators & curators of vintage & handmade fashion & accessories, contemporary & traditional arts, craft & design, local lifestyle inspiration and quirky vintage & salvage finds. Think local love!

    • Please head HERE to find out more what we look for in all of our traders as this, alongside the remit above, forms the selection criteria.

    • Please note that we can't welcome applications from food & drink traders for on site consumption at this Festival. Applications from food & drink traders for off site consumption are welcome excluding any applications from alcohol or alcohol based products

    • Successful applicants will also have the opportunity to propose a workshop to be hosted in the marquee, a commission on workshop bookings will apply.

  • Cornwall Shop Small Market open hours:

    • Friday 12th September, midday - 8pm

    • Saturday 13th September, 10am - 8pm

    • Sunday 14th September, 10am - 5pm

  • Set Up:

    • Vehicle access set up is on Thursday the 11th September between 2-4pm and vehicle access take down is on Monday the 15th September between 8-10am. During these times trader vehicles will be able to pull up near to the Market marquee for unloading / loading.

    • Foot access for set up and take down is additionally available on Friday the 12th September between 10-11.30am and Sunday the 14th September between 6-7pm. The distance to trader parking to the Market marquee is tbc but a sack trolley / wheelbarrow will be useful if you intend to unload / load on foot.

  • All Stands include:

    • 2 x weekend trader passes. Trader wristbands can be switched between staff members (following correct procedure) at trader accreditation during the festival weekend if staff changeover happens (see below for additional pass info).

    • 2 x car park passes.

    • Access to camping (in trader or main camping) per trading space including the option to camp in a live in vehicle. Camping only in designated areas.

    • Your stand space within the decorated and ambient festoon lit marquee - various options available.

    • A circa 180cm x 70cm table (optional).

    • Access to trader WIFI (provided by Cornwall Shop Small via Starlink) for up to 3 devices for payment processing and messaging. 

    • Access to a personal or payment device charge point.

    • A warm welcome and supportive environment.

  • Additional Options include:​​​

    • Option for on stand electricity at £100 +VAT for 1 x 16 amp supply (Festival direct charge)

    • Additional weekend trader passes can be purchased at a discounted rate, at the discretion of the festival organisers, for £65 an adult, £15 a youth (13-17 years), £10 a child (5-12 years) and infants 4 and under are FREE (must still be requested and approved).

    • Successful applicants will be given the opportunity to request these additions.

  • Stand Options and Prices (prices have increased by £10 - £20 for 2025 but now include table, previously £10 and WIFI, previously £15 meaning that in comparable terms stand prices have decreased year on year):

    • Standard Low, £220 - this is a back to back area in the centre of the marquee with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.25 metre display height (from floor).

    • Standard High, £275 - this is an area around the edge of the marquee backing onto a marquee wall with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 2 metre display height (from floor).

    • Corner High Back, £295 - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x circa 2 metre display height (from floor). Please note that this is an L shaped configuration at the back corner of the marquee.

    • Corner High Front, £325 - - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x circa 2 metre display height (from floor). Please note that this is an L shaped configuration at the front corner of the marquee and allows you to stock outside (circa additional 3 m2 outdoor footprint) where weather allows.

  • Please note that all stand set ups (and yourself) must be within the confines of your stand space and that you must layout your stand to allow access for you / any stand help from the front.

  • Please note that the marquee lay-out allows for the majority of the marquee frontage to be open (weather permitting) to allow good sightlines throughout. 

  • Please note that by submitting an application your agreeing to our full FESTIVAL TRADER TERMS. Please note that this includes a requirement for Public Liability insurance at no less than £2 million for all traders, £3 million for traders of consumables and £5 million for traders who cook or heat food on their stand.​​​

Before You Apply:

  • By submitting an application you are confirming that, if your application is successful, you agree to our full Festival Tour Market Terms HERE.

  • Applications for the Festival Tour close at set dates or when an event is full if this is earlier. 

    • Great Estate closing 07.04.25

    • Paradhis closing 21.04.25

    • Rock Oyster closing 05.05.25

    • Little Orchard close tbc

  • You will be notified by email regarding your application status within 1 week of the application close at the latest however we endeavour to respond earlier where possible. 

  • We use a full range of criteria when curating the Festival Tour line up. Head HERE for a list of WHAT WE LOOK FOR - it's an essential read before you apply to make sure you don't waste your valuable time. You might want to add detail into your stall holder profile on the application system that you think will support your application within these considerations.

  • Additionally please note the information what we look for, and what categories we can't welcome, by Festival detailed in the relevant event section above.

  • Please note that further feedback on unsuccessful applications is not provided, other than what is linked here and provided in the application status email.

  • We pride ourself on a warm welcome and supportive environment, find out more about WHAT WE OFFER HERE.​

  • Where an application is successful a stand invoice will be issued shortly after an application is confirmed as successful and within 3 days.

  • Your invoice will include your stand charge and any additional Directory listing fees where applicable.

    • If you are a successful applicant who has not previously been, or is not currently, a Directory member an additional fee of £12 set up plus £1 a full month through to end of January 2026 will be due before trading at the Market - this will cover your Directory fee for the year. Future year renewals will be at the lower renewal rate.

    • If you are a successful applicant who has previously been a Directory member but are yet to renew an additional £1 a full month through to end of January 2026 will be due before trading at the Market - this will cover your Directory renewal for the year.

    • If you are a successful applicant who is a current Directory member who has renewed there will be no additional charge.

  • Payment is due 6 weeks before the relevant Festival start to confirm your stand. Your stand is not confirmed until payment has been made and if you do not make payment by the invoice deadline you may lose your stand unless by prior to deadline written agreement via email at hello@cornwallshopsmall.co.uk.

Applications

Hit the link below to be taken to our NEW application management system, Eventaly. If you haven't used Eventaly before you'll be asked to set up a quick participant (stallholder) profile. The great news is that once you have set up your profile you can use it to apply to trade at all relevant Cornwall Shop Small events (where applications are open) now and in the future. You will just choose the events, dates and stand types you're interested in and with one click your applications will be submitted (no more having to fill out multiple forms for different dates and Cornwall Shop Small events!). You'll also be emailed your stand invoice and any trader information via the system and be able to check back and review it at any time. Amazing! â€‹

Festival Tour Terms:

​​By submitting an application you are confirming that, if your application is successful, you agree to our full Festival Tour Terms below.

Where the below states 'Cornwall Shop Small' or 'we' it includes Cornwall Shop Small, our market partners and our contractors.

​

1. GENERAL

  1. All traders must apply using the relevant Trader Application form on our application management platform Eventaly, linked above.

  2. Submitting an application and meeting our criteria does not guarantee you a pitch. We allocate pitches according to how closely applications meet our criteria and we look to create a balance of products across each market.

  3. Applications for the Tour are open for set dates as detailed on the applications page. 

  4. You will be notified by email regarding your application status within the timelines detailed on the applications page. 

  5. Where an application is unsuccessful no feedback beyond the information in the status email can be provided.

  6. We reserve the right to invite any trader of our choosing to an event. While our events are curated with category balance and product competition in mind we do not accept any liability for any product or brand similarities.

  7. While we don't have legal or IP expertise or the capacity to regulate this we will take complaints of plagiarism seriously. Legal rulings on plagiarism will be upheld (in our Market curation) where the information is shared with us. Aside from that our decision will be informed by a judgement of the provided evidence from the relevant parties. 

  8. Applicants and successful traders are responsible for checking their email and junk folder for all communications. We do not accept liability for any missed email communications, it is your responsibility to check your junk folder and to inform us if you believe you are missing any communications.

  9. You may not trade without permission.

  10. Full set up notes will be shared with successful applicants and these set up notes must be adhered to including information on vehicle access times, routes, speeds and any safety regulations. Stand locations are non negotiable and may change right up until event open.

  11. You must be ready to trade by Market opening time and must remain open for trade until the end of the market, unless otherwise instructed by the Market Team.

  12. You can only sell products from the category detailed in your application. Any changes to your stock after applications have been approved must first be cleared with Cornwall Shop Small by email on hello@cornwallshopsmall.co.uk.

  13. Any food, goods or services offered for sale to the public must be legal. e.g. you may not sell pirated copyrighted materials, age controlled items, potential weapons or other items which the Market Team deem inappropriate, e.g. material that may incite racial or sexual hatred. We reserve the right to revoke your place at the market immediately, without refund, if we believe your products do not adhere to these requirements. 

  14. Any food, goods or services offered for sale to the public must not present a hazard to the trader, event staff or the public. By taking part in our market, you take full responsibility for ensuring your products adhere to any legal requirements that may apply. If it is deemed that your products do not meet these requirements you may be asked to cease trading and leave and will not be refunded.

  15. Glass products or servers are not allowed at any of the Festival Tour sites. Any glass products or servers must be cleared by prior written permission.

  16. Traders are liable for any damage, injury or other incident caused by stock or equipment on their stall. Traders must ensure that their stall and/or set up is safe to use on market day.

  17. Cornwall Shop Small is not involved in the transaction between you, the trader, and the buyer at any of our in real life events, pop ups or through the Online Directory. Any purchase, return or exchange of a product is made directly with the buyer. 

  18. Cornwall Shop Small take no responsibility for any equipment we supply to any trader; all equipment including tables need to be checked over by the trader before they are used. If a stallholder has any safety concerns about any of the equipment supplied these need to be raised immediately, on market day.

  19. Cornwall Shop Small may take videos and photographs at the events for the purpose of promoting our events, the directory or other work. By attending an event you are giving consent to appear in these images or videos.

  20. If you act inappropriately or disrespectfully towards any of the Cornwall Shop Small team, our market partners, contractors, other traders, event visitors or members of the public we reserve the right to ask you to leave the event and you will not be refunded.

  21. Most of our events include food and drink traders and other products that may include allergens or ingredients that could cause an allergic reaction. It is your responsibility to alert us, other traders and members of the public to any allergies you have, and to take the necessary precautions to keep yourself safe.

  22. Wifi access is not provided as standard so please make sure you have the ability to hot spot from your phone or device if you need internet access. Where wifi is included in your stand charge it will be noted on the relevant event page but please note that Cornwall Shop Small does not accept any liability for the result of internet loss.

​

2. TRADER INSURANCE

  1. Traders must have and carry with them public, and if relevant, product and employers liability insurance while trading at the market. Public Liability should be no less than £2 million for all traders, £3 million for traders of consumables and £5 million for traders who cook or heat food on their stand (not applicable in Truro).

  2. It's recommended that you complete your own risk assessment to help you identify any issues and seek expert advice about the level and type of insurances your business requires beyond our criteria.

  3. A copy of your PL might be requested at any point during set up or trading so please make sure you have a paper or digital copy accessible. Without this, you may not be permitted to trade.

  4. By agreeing to the trader terms when you apply you are confirming that you have the relevant insurances.

  5. Traders agree to indemnify Cornwall Shop Small and its’ affiliates and their partners, officers, directors, employees, representatives, agents, contractors and volunteers, from and against any and all damages, claims, losses, demands, costs, expenses (including professional fees and costs) suffered or incurred directly or indirectly.

  6. Cornwall Shop Small take no responsibility for any loss or damage to your stock on the day of the market, including damage, theft or stock loss caused by customers or equipment. Any claims need to be made through your own insurance.

​

3. PAYMENTS & TRADER CANCELLATIONS

  1. Where an application is successful a stand invoice will be issued shortly after an application is confirmed as successful and within 3 days.

  2. Your invoice will include your stand charge, any applied for charged additional items where available and any additional Directory listing fees where applicable.

  3. Payment is due 6 weeks before the event start to confirm your stand. Your stand is not confirmed until payment has been made and if you do not make payment by the invoice deadline you will lose your stand unless by prior to deadline written agreement via email at hello@cornwallshopsmall.co.uk.

  4. Payments must be made via the invoice link which will be emailed to you.

  5. Should you no longer be able to take part, simply cancel your place on the 'Your Applications' link from the applications dashboard on our application management system, Eventaly, which will free up the space for another trader.  It’s essential you do let us know if this is the case.

  6. If cancellation occurs before payment nothing is payable. 

  7. If cancellation occurs after payment and it is at least 4 weeks before the IRL event we will do our best to fill your stand with someone from the waitlist and if we can do this we will roll your stand payment onto a future mutually agreeable event at the same event series, there will be a 25% admin fee for this taken from your stand payment credit.

  8. If cancellation occurs within 4 weeks of the IRL event payment you may be liable for full stand payment however circumstances will be considered.

  9. If there is a trader 'no show' you are liable for your full stand payment.

  10. If you have a credit with Cornwall Shop Small it will be applied to any successful application booking invoice but any use of credits will be treated in line with the terms above so as a payment according to the deadlines above.

​

4. FESTIVAL MARKET OR FESTIVAL CANCELLATION

  1. The Festival Markets take place in marquees and are therefore vulnerable to forecasted severe weather and other incidences of Force Majeure which may render it unsafe to operate the event.

  2. If the weather forecast details severe weather and/or wind speeds above the tolerance level for our structures then the market cannot go ahead and will be cancelled on the advice of the local Meteorological Office and/or the local authorities or emergency services. 

  3. A decision will be made with Festival Organisers.

  4. Traders will be informed of any weather related cancellations as early as possible (bearing in mind the changeability of the local forecast) and by 5.30pm the day before the Market at the latest. In the unlikely event that a Market has to be cancelled for any other reason beyond our control traders will be informed as soon as possible.

  5. Cancellation information will be shared with relevant traders via email in the first instance so traders are required to regularly check their email for updates.

  6. Cornwall Shop Small and its’ affiliates and their partners, officers, directors, employees, representatives, agents, contractors and volunteers are not liable for any costs incurred by traders due to a cancellation – traders should organise their own insurance policy to cover this.

  7. In the event of a Market cancellation due to adverse weather or other Force Majeure all traders will be offered a stand at a future mutually agreeable event.

​

5. PRESENTATION & PROFESSIONALISM​

  1. All stands must be well presented, well secured and laid out with trader and public safety in mind. The Market team can request the removal of any items that do not meet this criteria and failure to comply may lead to you not being able to trade at future events. 

  2. All stand set ups must be within the confines of your stand space and that you must layout your stand to allow access for you / any stand help from the front.

  3. The outdoor nature / uneven ground of the Market means that certain types of signage, such a pop up banners and flags, may not be suitable for use and is at the discretion of the Market team.

  4. Please note that traders are not permitted to smoke within the market vicinity, this includes in front of or behind any of the stands or within the marquee.

  5. Children (under 18) should only be behind your stand with prior permission, proper supervision and absolutely no under 18s or pets are allowed on site during set up and take down of the Festival.

  6. Pets are not allowed on site at any time with the exception of guide dogs by prior written permission with the festival team.

  7. All traders must be polite and professional in their dealings with each other, the Market team and public at all times, any complaints will be investigated and could lead to you not being able to trade at future events. This extends to everyone involved in organising the Festivals.

​

6. REGULATIONS (INCLUDING FOOD & DRINK / ALCOHOL)

  1. All traders must comply with all city & county council requirements and national legislation regarding trading standards, health & safety and the labelling of any products where relevant.

  2. You can find some basic gov guidance on labelling for certain products HERE. It is the traders responsibility to label their products correctly where required.

  3. All electrical equipment plugged in anywhere at the Market must be less than one year old from purchase with proof of purchase date OR have been PAT tested with certification within 1 year.  Proof of this might be requested at any point during set up or trading so please make sure you have a paper or digital copy accessible.

  4. Any food or drink traders will need to make sure they have the relevant Food, Health and Hygiene Certs in place to satisfy their trading requirements as set out by the Council. Food Hygiene Certs must be 4* and above.

  5. Food/drink ingredients must be listed when made up of more than one item and clear allergen information should be available. Traders must adhere to the Natasha’s Law requirements for pre-packaged food – more information can be found HERE.

  6. Where food is unpackaged or packaged on site at least one trader per stand of all food products needs Health & Hygiene level 2 certificate, to be within 3 years. All other on stand help should have training and ongoing guidance / supervision from the certificated trader.

  7. Traders of food and drink products that is unpackaged or packaged on site or is for on site consumption need to be registered with Cornwall Council Environmental Health Dept. and follow their guidance.

  8. Traders of alcohol or alcohol based products must have their own personal license and need to apply for a Temporary Events Notification for the real life Market day(s). Applications can be made at HERE. Email hello@cornwallshopsmall.co.uk to request location details for your TEN application. Not relevant for Festival Tour as alcohol traders are not allowed.

  9. The license will need to be on display at all times during the market and you won’t be able to sell alcohol without it. The person whose name it is in will hold accountability for all alcohol sales i.e. ensuring the person is of age and asking for ID.

  10. Alcohol traders providing on site consumption sales must display clear signage to instruct customers to consume alcohol within the vicinity of their pitch or a pre designated and agreed area. 

  11. Traders using gas for heating / cooking food must have any equipment covered by a current gas safety certificate and perform their own manual inspection before use. Not relevant for Festival Tour as heated food traders are not allowed.

​

​7. TRADE WASTE

  1. Traders are responsible for removing ALL waste that their activities generate. This includes all food waste, packaging, unsold stock etc.

  2. Traders must provide litter bins where sales will result in public rubbish.

  3. Traders must clear up and remove from site ALL waste generated by their pitch after the event.

  4. You must not place any waste in the festival or commercial bins.  The pitch must be left as found.

  5. Note that the trader will be held responsible for any cost incurred by the event organiser in returning the pitch to the state it was found. Traders will be charged if you are found to have left any waste at the market.

  6. Street Food or Drink traders must mitigate against spillages by covering the ground of their pitch with suitable flooring (non slip / trip and non-permeable covering the whole area and have a suitable spill kit, to ensure the ground is left as found. 

  7. Any stains or damage to the ground or pitch area at the end of the day will need to be removed at the Traders cost and will carry the risk of not being able to trade with us again.

  8. Street Food/drink traders must not dispose of any fats or oils on site. Traders must make provision for removal of used fats and oils from their pitch area at the end of the day. We encourage all traders to ensure that they dispose of waste oils responsibly. â€‹

​​

​​​

-ENDS-​

HQ

Cornwall, UK

Email

Follow

  • Facebook
  • Instagram

Welcome to Cornwall Shop Small, your destination to discover the most wonderful small, local & indie makers, designers, producers, creators and curators of contemporary craft, art & design, sustainable home, fashion & lifestyle wares, vintage finds and artisan food & drink.​

© 2025 trading as Cornwall Shop Small

bottom of page